This Privacy Policy describes how Avvanz, a global background screening and workforce solutions provider, collects, uses, processes, stores, shares, and protects personal data in accordance with applicable Indian privacy laws, including the Digital Personal Data Protection Act, 2023 (“DPDP Act”) and applicable rules and regulations issued thereunder.
Avvanz is committed to respecting and protecting the privacy of individuals, including clients, candidates/applicants, employees, service providers, business partners, stakeholders, and other individuals whose personal data is processed as part of our services.
This Privacy Policy applies to all personal data processed by Avvanz in connection with our background screening, workforce solutions, employment-related services, website interactions, and business operations.
Avvanz is committed to maintaining appropriate standards of security, confidentiality, and accountability in relation to all personal data entrusted to us.
“Personal Data” means any data about an individual who is identifiable by or in relation to such data.
Personal Data may include, but is not limited to:
Avvanz may collect Personal Data directly from individuals or receive Personal Data from our clients, who provide such information after obtaining the necessary authorization and consent from candidates/applicants.
By providing Personal Data to Avvanz, you acknowledge and agree that Avvanz may collect, use, process, store, and disclose such information for the purposes described in this Privacy Policy and in accordance with applicable laws.
Avvanz collects and processes Personal Data only for legitimate purposes and in accordance with applicable privacy requirements.
Personal Data may be collected, used, or processed for the following purposes:
In most cases, our clients provide Avvanz with candidate information required to conduct background screening services, having obtained the necessary consent or authorization from the individual.
Avvanz does not use Personal Data for purposes unrelated to the original purpose of collection unless permitted by law or where additional consent has been obtained.
Where required under applicable Indian privacy laws, Avvanz will obtain appropriate consent or rely on valid authorization mechanisms before processing Personal Data.
For background screening activities, candidates/applicants are informed of the nature and purpose of the screening process and provide authorization for Avvanz and its authorized service providers to conduct verification activities.
Individuals may withdraw consent where permitted by applicable law. However, withdrawal of consent may affect Avvanz’s ability to provide certain services, including completion of background screening activities.
Avvanz may share Personal Data only where necessary to provide services, fulfil contractual obligations, or comply with legal requirements.
Personal Data may be disclosed to:
Avvanz does not sell, rent, or trade Personal Data to third parties.
Where third-party service providers process Personal Data on behalf of Avvanz, we require such providers to maintain appropriate confidentiality, security, and data protection standards.
As a global organization, Avvanz may process or transfer Personal Data across different countries where required to provide our services.
Where Personal Data is transferred outside India, Avvanz will ensure that such transfers are conducted in accordance with applicable Indian data protection laws and contractual obligations.
Avvanz maintains appropriate safeguards to ensure Personal Data remains protected against unauthorized access, disclosure, alteration, or misuse.
Avvanz is committed to protecting Personal Data through appropriate technical and organizational security measures.
These measures include:
Avvanz follows recognized information security and privacy management practices to protect Personal Data from unauthorized access, disclosure, loss, misuse, or alteration.
Avvanz takes reasonable steps to ensure that Personal Data processed by us is accurate and updated where necessary.
Individuals may request:
Requests may be submitted to our Data Protection Officer/ Grievance Officer using the contact details provided below.
Avvanz will review and respond to requests within the timelines prescribed under applicable laws.
Avvanz retains Personal Data only for as long as necessary to:
Avvanz retains Personal Data only for as long as necessary to fulfil the purposes for which it was collected, comply with contractual and legal obligations, resolve disputes, and maintain appropriate business records. Generally, Personal Data relating to background screening services may be retained for up to seven (7) years or for such period as required or instructed by our clients, unless a longer retention period is required under applicable laws.
In the event of a Personal Data breach that requires notification under applicable Indian privacy laws, Avvanz will take appropriate steps to investigate, contain, and mitigate the breach.
Where required, Avvanz will notify affected individuals, clients, and relevant authorities in accordance with applicable legal requirements.
Avvanz provides employees and relevant personnel with privacy and information security training to ensure appropriate handling of Personal Data.
Employees are required to follow Avvanz’s internal privacy, confidentiality, and security policies when processing Personal Data.
When individuals visit Avvanz websites, we may collect information relating to website usage, including pages visited, browser information, device information, and interaction data.
Avvanz uses cookies and similar technologies to improve website functionality, user experience, and website performance.
Individuals may manage cookie preferences through their browser settings. However, disabling cookies may affect certain website functionalities.
Individuals may have rights relating to their Personal Data, including:
Requests or concerns may be submitted to Avvanz’s Data Protection Officer/ Grievance Officer.
For questions, concerns, requests, or complaints relating to Personal Data or this Privacy Policy, please contact:
Email: dpo@avvanz.com
Avvanz may update this Privacy Policy from time to time to reflect changes in business practices, legal requirements, or regulatory developments.
The latest version of this Privacy Policy will be made available through appropriate channels.
Last Updated: 15-07-2026